Welcome to the WHFC Document and Home Study Update website for families in the domestic program!
In the domestic program, it is very important to make certain your documents are perpetually updated and that there is continuous availability of documents that are less than a year old. Because the regulations vary by state and because you may end up adopting from a different state than your own, there can be delays or missed opportunities if documents are not current. In rare instances documents may actually need to be even more current and WHFC will work with you on a case by case basis when this is needed. However, in general, it is best to start the update process once a document is about 10 months old. This will likely ensure that the new documents will be ready before the previous ones expire.
The documents that must remain updated include medicals for all family members, state-specific child abuse registry checks, additional state-specific background clearances, your home study, and your FBI fingerprints (if your state background clearance does not involve prints).
The goal of this website is to provide you with easy access to the needed forms.
You and your social worker should also be in contact to schedule a home visit each year that will be used, along with the various forms, to update your home study. There is a fee for the home study update and you will be invoiced in advance of the visit
If you have questions about the expiration date of any documents currently in your file, please feel free to email Jessica Ellison at jellison@whfc.org.
Please scroll through the following to download the forms needed. Both the first section and the state specific section apply.
All documents should be returned to:
Attn: Jessica Ellison
Wide Horizons For Children, Inc.
391 Totten Pond Road, Suite 303
Waltham, MA 02451
FOR ALL FAMILIES REGARDLESS OF STATE OF RESIDENCE
- HOME STUDY CHANGE OF STATUS FORM
- MEDICAL STATEMENT FORM
One for each member of the household – regardless of age – DO NOT USE IF YOU LIVE IN NY, SEE BELOW - FBI FINGERPRINTING
(only necessary if your state’s criminal clearance does not include FBI fingerprinting….Ask Jessica if uncertain) - MOST RECENT 1040 Tax Form – please submit copy of first two pages only.
FOR MASSACHUSETTS RESIDENTS
CRIMINAL CLEARANCE REQUEST FORM
One for each member of the household – age 15 and older
Must include photocopy of your U.S. passport or driver’s license
- complete only the one for your current state of residence for updates
- include each member of the household – age 14 and older
FOR NEW HAMPSHIRE RESIDENTS
CRIMINAL RECORDS CHECK REQUEST FORM – FORM 2
- complete only the one for your current state of residence for updates
- include each member of the household – age 17 and older
FOR NEW JERSEY RESIDENTS
CRIMINAL BACKGROUND CLEARANCE INSTRUCTIONS
For all household members over 18. After you have fingerprints completed, please scan your Adoption Coordinator the receipt.
CHILD ABUSE REGISTRY CHECK
Please alert your Adoption Coordinator that you need to complete this for NJ. She will need the name and current email for all household members over 18 to enter your information in the state’s system. An invitation will then be sent to each to complete the clearance. There is a $15/person fee paid online.
FOR NEW YORK RESIDENTS
CRIMINAL CLEARANCE REQUEST FORM
Criminal clearances are updated by our Main office. A faxed request will be submitted to the NYS Office of Children and Families on your behalf. If you have any questions about this process, please speak with your social worker.
- complete only the one for your current state of residence for updates
- include each member of the household – age 18 and older
Please complete this request and return to Wide Horizons’ Main Office to the address above Attn: NY Clearance. You likely saved a copy of this form the first time you completed it during your initial home study and this can assist you. DO NOT MAIL TO THE STATE YOURSELF.
FOR VERMONT RESIDENTS
Each needs to be completed for all household adults (18+)
Send this form to WHFC for criminal history and child abuse registry clearances in Vermont. For domestic adoption, this form requires a fee and Jessica will update you with the current amount to send.
